Audit-proof archiving means that documents are stored in an unalterable and traceable manner in order to fulfil legal requirements. This is particularly important in order to fulfil tax and legal requirements such as the GoBD (principles for the proper management and storage of books, records and documents in electronic form). Companies must ensure that documents are tamper-proof and accessible for audits at all times. Audit-proof archiving protects against legal consequences such as fines or problems during audits and ensures that all important documents are stored securely and correctly in the long term.

Paper invoices can be digitised quickly and easily with our electronic invoice receipt solution. You scan the invoices or receive them directly in digital form by email. The invoices are archived in an audit-proof manner and can be retrieved at any time without the hassle of searching through piles of paper. This not only saves time, but also money.

Yes, the security of your data is our top priority. Our solutions are based on state-of-the-art cloud technology that fulfils the highest security standards. All documents and data are transmitted in encrypted form and stored in certified German data centres. This means we fulfil the strict data protection regulations, including the requirements of the GDPR. In addition, your documents can only be accessed by authorised persons, so that sensitive information remains protected. So you can be sure that your company documents are just as well protected in the digital world as they are in a physical archive – if not better.

No, MyPaperlessBox was specially developed for small and medium-sized companies without their own IT department. The user interface is intuitive and easy to use. We offer quick set-up and you don’t need any special technical knowledge. Even if you have little experience with digitisation solutions, you can easily get started with our platform. We also provide you with training materials and support to guide you through the process step by step. Should you still have any questions, our customer support team is always available to help.

Yes, with MyPaperlessBox you have access to your documents at any time and from any device. Whether you’re in the office, working from home or travelling – all your important documents are always to hand. Thanks to our secure cloud technology, you can access your documents from any internet-enabled device without having to store them locally. This not only facilitates team collaboration, but also allows you to respond flexibly to customer enquiries or official requirements, even when you’re not in the office. With MyPaperlessBox, you are always able to act, no matter where you are.

The introduction of a digital solution such as MyPaperlessBox can help you to reduce costs in many ways. Firstly, by digitising documents and processes, you save a lot of time that would otherwise be spent on manual processing and archiving. Secondly, you reduce paper consumption, printing costs and expenditure on physical archiving. Thanks to more efficient processes, you can concentrate on your core business and free up your employees. In addition, you avoid errors that could occur when processing documents manually, thus reducing administrative costs in the long term.

Implementing MyPaperlessBox is quick and easy. You don’t need to carry out any complex IT installations, as our solution is cloud-based. After registration and a short setup, you can start digital archiving and document management immediately. Implementation usually only takes a few hours and thanks to our user-friendly interface, you and your employees can quickly start working with the system. We also offer support and training to ensure that the changeover goes as smoothly as possible.